Warrant/Records Specialist –
Administrative Division
Position Opening Announcement
Announced March 5th,
2025
Release Type:
Internal & External
*******************************EXTERNAL
POSTING*******************************
The McKenzie County Sheriff’s Office is accepting applications for one
(1) opening in the Administrative Division for Warrant/Records Specialist.
The Warrant/ Records Specialist prepare and process warrants,
protection orders, domestic violence orders, restraining orders, summons, and
complaints. They conduct records search for Law Enforcement agencies, Law
firms, Military checks, Insurance Agencies. This class reports to the Civil
Sergeant. The schedule is Monday - Friday 8:00AM to 4:30PM. Level and salary
commensurate with experience.
Eligibility List: None
Pay Classification B22 (Starting at $25.78/hour depending
on applicant experience)
Typical Schedule: 8 hr shift Monday through Friday
Works Under: Civil Sergeant
Stand-by Notice: None
External applicants will need to fill out and complete the agency application. Please complete the contact card at the bottom the “Warrant/Records Specialist” web page.
An application link will be sent via email from Guardian Alliance (application/background software). The application will need to be completed no later than 4:30 PM on Wednesday, April 2nd, 2025 or the application will not be considered for the position. All documents required for this position will need to be submitted within the Guardian Alliance system.
The following documents will be required to be submitted into Guardian Alliance as part of the application process.
Letter of Interest in standard resume format. A minimum of one (1) page is required. Do not exceed three (3) pages. Font: Calibri. Font Size: 11. Spacing: 1 to 1.15 spacing is acceptable.
One (1)
or more letters of recommendation.
Process:Following the submission deadline, an oral interview will
be scheduled. The oral interview will
include topics of providing an oral resume, motivation, career intentions and
problem solving.
The letter of recommendation is
included in the application requirements and will be reviewed to assist in
selection. Additionally, the applicant’s recent performance history (12 months)
will be reviewed and may disqualify an applicant if the performance does not
meet the needs of the position.
The position will be awarded according to oral interview,
submitted documents, performance history, and at the discretion of the Sheriff.
Essential
Job Functions- Perform record searches, compile statistics,
conduct public and internal records requests, and prepare correspondence using
P1 and Zuercher systems
- Redacting records in accordance with policies,
state and federal law
- Coordinate transport for inmates with Civil
Sergeant or Patrol Shift Supervisor
- Serves as administrative support for the
Sheriff’s Office
- Performs other duties of a similar nature,
level or as assigned
Knowledge of:- Ability to decide
time, place and sequence of major plans or operations.
- Ability to
analyze and categorize data and information using established criteria to
define consequences and the ability to consider and select alternatives.
- Ability to
communicate effectively both orally and in writing and to perform public
speaking if needed.
- Ability to use
consulting and design data and information, and to evaluate objectively and
make timely decisions.
- Knowledge of
state statutes and department and county policy and procedures.
- Knowledge of
basic math and ability to interpret statistical reports.
- Working knowledge
of human behavior and various social, economic, and cultural backgrounds.
- Ability to apply
common sense understanding to carry out instructions furnished in written,
oral, or diagram form.
- Willingness and
desire to learn new and challenging tasks.
Skills:- Communication,
interpersonal skills as applied to interaction with coworkers, supervisor, the
general public, etc. sufficient to exchange or convey information and to give
and receive work direction.
- Applying Federal,
State, and local laws, rules, and regulations;
- Preparing
operational records and reports;
- Using a computer
and related software applications
Minimum Qualification:- High School Diploma or G.E.D.
- One (1) year of Administrative Support/
Customer Service is preferred
- Eligible for NCIC and CJIS Certification
- Communicating tactfully and courteously with
others
- Physical requirements and working conditions:
- Positions in this class typically require: reaching, standing, walking, grasping, talking, hearing, seeing and repetitive motions.
- Moderate Work: Exerting up to 15 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.